Why Pebble?

Explore the benefits that make Pebble Portal stand out

Family & Caregiver Portal

Keep everyone in the loop.

Pebble connects parents, sites, and caregivers instantly through **frictionless invitations**. Easily customize visibility so specific groups see only what's relevant, while automated and manual reports deliver timely updates that keep every stakeholder aligned and informed.

Reporting and Documentation

Save Time & Limit Errors with Streamlined Workflows

Pebble streamlines daily workflows so teachers can spend less time on paperwork and more time teaching. From attendance and documentation to progress tracking, automated tools eliminate repetitive tasks and make every minute in the classroom count.

Oversee Operations with Confidence

Stay Compliant with Ease

Administrators get secure, reliable tools designed to simplify oversight. Pebble centralizes data management, automates compliance reporting, and supports configurable checks reducing risk, saving time, and keeping your program running with confidence.

User-Driven Innovation

Built with Feedback in Mind

Pebble is continuously refined through direct collaboration with educators and administrators. We actively seek user feedback - especially the tough kind - to spot friction points and deliver meaningful improvements, removing barriers instead of creating them.

Made in Canada

Built for Canadian Schools

Proudly developed, owned and operated in Canada, Pebble is purpose-built for Canadian ECS programs. Our platform aligns with provincial requirements and meets PIPEDA privacy standards, giving schools secure, compliant software backed by a team that understands the Canadian education landscape.

Enrolment

Simplify student intake with an intuitive workflow that guides staff from first inquiry to day one - reducing administrative effort and errors.

Screening & Enrolment Pipeline

Visualize each student’s journey from inquiry to enrolment with a pipeline that highlights next steps, helping staff stay organized and proactive.

Track student progress from inquiry to enrolment.

Centralized Student Profiles

Store student demographics, medical info, and family details in one secure place. Data automatically populates IPPs, report cards, assessments, and more.

Centralize student information for easy access and accuracy.

Returning Student Flow

Quickly re-enrol returning students by pre-filling previous year’s data and highlighting only updates needed - reducing re-enrolment time significantly.

Streamline re-enrolment with pre-filled data and update highlights.

Collaboration & Communication

Keep staff aligned and informed with tools that simplify internal collaboration, while ensuring important updates about families are captured accurately.

Smart Family Units

Automatically organize student family information - parents, guardians, and siblings - into linked family units with shared contact details for easy reference.

Automatically organize student family information into linked family units.

Collaborative Teams

Create instructional teams for each student or site, controlling who can view or edit information with detailed permissions - from full access to read-only.

Create instructional teams with detailed permissions for access control.

Secure Internal Notes

Add time-stamped observations, reminders, and internal notes visible only to your team - ensuring seamless handoffs and continuity of care.

Add time-stamped internal notes for seamless team communication.

Clinical Observations & Reporting

Document, track, and report on student progress with tools designed to meet regulatory standards - reducing paperwork while improving accuracy.

Digital IPPs

Set measurable goals, track areas of focus, document clinical assessments, collect family e-signatures securely, and generate government-compliant PDFs - all in one place.

Set measurable goals and collect secure e-signatures in one place.

Customizable Report Cards

Create report cards with pre-defined rating scales and comment banks, automatically pulling student data to ensure accuracy and professional formatting.

Create customizable report cards with pre-defined rating scales and comment banks.

Comprehensive Assessments

Build structured assessment reports, add narratives, attach supporting documents, and reference historical records for a complete year-over-year view.

Build structured assessment reports with narratives and supporting documents.

Day to Day

Simplify daily operational tasks - attendance, travel, and scheduling - with tools that save time and reduce errors.

Automated Mileage Calculations

Select start and end points for travel, and Pebble calculates real driving distance and time automatically - ready for reimbursements.

Pebble calculates real driving distance and time automatically for reimbursements.

Smart Attendance Entry

Record attendance with built-in validation, flagging scheduling conflicts, calculating instructional hours, and ensuring funding compliance.

Record attendance with built-in validation to ensure funding compliance.

Activity Feed

Centralize updates on assigned students, tasks, and sites into a single chronological feed - so staff never miss a relevant activity.

Centralize updates into a single chronological feed for easy tracking.

Productivity & Scheduling

Organize teams and resources efficiently with adaptable scheduling and task management tools - for one site or multiple programs.

Unified Calendar View

View schedules for sites, student visits, community sessions, and program events in one calendar - filter by location, student, or program type.

View and filter schedules for sites, student visits, and events in one calendar.

Automatic Task Management

Assign tasks for screenings, observations, enrolments, document requests, and IPP reviews automatically - with due dates and comments for staff accountability.

Assign tasks automatically with due dates and comments for accountability.

Activity Timeline

Track all changes to student records in chronological order, showing what was updated, when, and by whom - ideal for audits and oversight.

Track changes to student records in chronological order for audits and oversight.

Onboarding & User Management

Empower program directors and admins to manage settings, users, and system health from a secure, centralized dashboard.

System Monitoring

Monitor user activity, errors, and performance metrics in real-time, helping administrators detect and address issues quickly.

Monitor user activity, errors, and performance metrics in real-time.

Granular Permissions

Define roles with precise access levels - from full admin control to view-only access for specific students, sites, or reports.

Define roles with precise access levels for enhanced security.

Instant User Onboarding

Send email invitations with pre-configured roles and permissions so staff can start immediately - no manual account creation required.

Send email invitations with pre-configured roles for instant onboarding.

Administration

Manage program settings, branding, and multi-site deployment with tools designed to give administrators full control and flexibility.

Program Configuration

Customize provincial standards, documentation requirements, rating scales, and more to match your organization’s specific needs.

Customize standards, documentation, and rating scales to fit your needs.

Brand & PDF Styling

Apply logos, colors, and themes to all generated PDFs - report cards, IPPs, and assessments will consistently reflect your program’s professional brand.

Apply logos, colors, and themes to all generated PDFs for consistent branding.

Automated Reports

Decide when, and who should receive key monthly reports such as monthly attendance, and they will be delivered to inboxes automatically - reducing administrative overhead.

Decide when, and who should receive key monthly reports such as monthly attendance, automatically.

Forms & Signatures

Easily create, distribute, and manage custom forms with secure digital signatures - eliminating the need for paper, printing, or scanning.

Simple Form Builder

Drag-and-drop to build forms like consent forms, surveys, or checklists. Add text fields, checkboxes, dropdowns, calendars, and more in seconds.

Drag-and-drop to build forms like consent forms, surveys, or checklists in seconds.

Secure Delivery & Signatures

Distribute forms via email or secure link, collect digital signatures from families, and automatically save completed forms as PDFs for your records.

Distribute forms, collect digital signatures, and save forms as PDFs.

Track & Manage Submissions

Monitor which forms have been completed, view responses in one place, and keep submissions organized and secure.

Monitor form completion and keep submissions organized and secure.

Loved by ECS Teams

Real feedback from operators across Canada

Amanda Merrick

Support Services Administrator
Kids Developmental Services

I never imagined that a singular software program would have the capacity to address all my administrative needs until being introduced to Pebble Portal. If you are looking to increase efficiency in your company, you found it! I have used multiple other software programs and nothing compares to the user friendly components of the Pebble Portal. The features available and simple steps to input data equate to professional looking documents that are a breeze to edit and download.

Jolleen Shafer

Early Intervention Program Manager
Sprouts Academy

The moment I saw the product that Pebble Software Inc had created for Individual Program Plans, I wanted to it for our ECS program. Our initial contact with Pebble was extremely positive, they were very knowledgeable about the product we needed and why it was so important to our school program. Throughout the building phase, Pebble was incredibly responsive and dedicated to making this happen for us. The software that Pebble created and subsequently revised for our school exceeded our expectations, streamlined our workflow, thereby increasing productivity. Not only have they built an excellent platform for Individual Program Plans, but they also created a Report Card and the ability to track attendance. The Pebble team have been very attentive to our needs, collaborating with us to make changes, so that we could meet the needs of our founders while at the same time creating a very user-friendly report for parents. I would highly recommend the team at Pebble Software and the Pebble Portal to any organization/ school looking for a user-friendly platform for Individual Program Plans, Report Cards and Attendance.

Melissa Plante

Team Lead Occupational Therapy, Occupational Therapist
Kids Developmental Services

Pebble Portal has made attendance and mileage so much faster and more manageable. Their developers have incorporated our feedback to make adjustments to the system that made errors less likely and information more accessible. Having a variety of documents and child related information available in one spot that is accessible by computer or phone has increased my productivity.

Stephanie Fisher

Director of Education, Education Coordinator
Kids Developmental Services

I appreciate the design due to its clarity, font, and layout. It is very user friendly and easy to navigate. The system is clean and quick to adapt to with little room for user error.

Arwen Caines

Clinical Director
Society for Autism Support and Services

Pebble Portal has been an outstanding platform for our needs. The system is user friendly, making it easy to generate and manage Individual Program Plans and report cards. The intuitive design saves time while ensuring accuracy and clarity in these documents. What sets Pebble apart is the exceptional service and responsiveness of its leadership. The Pebble team genuinely value feedback and are willing to collaborate to enhance the platform’s functionality. Their commitment to continuous improvement is evident in their prompt responses and willingness to adjust features to better support our needs. It is rare to find a company that prioritizes both innovation and customer service so effectively. With Pebble, we feel heard, supported, and confident in our ability to deliver high-quality reports. I highly recommend Pebble to any organization seeking a reliable, efficient, and responsive service to create sleek, efficient, usable reports.

Dana Bryer

Former Manager
Society for Autism Support and Services

We were not necessarily looking to change our documentation format but when I saw the Pebble Portal product, I was immediately impressed by its eye catching and reader friendly appearance. When we started working with Pebble, my positive impression was elevated to a whole new level. Their responsiveness, respect for our community and incredible turnaround made our transition seamless.

Pricing

Base Package

App Hosting Fee

$105.00/mo

App User Fee

First 25 free, then $7.00/user

Optional Modules

Attendance Management$60.00/mo

Travel Reporting & Mileage$45.00/mo

Report Cards$75.00/mo

Screening & Enrolment Pipeline$105.00/mo

Individualized Program Plans (IPPs)$155.00/mo

Assessment Reports$125.00/mo

Digital Signatures$0.00/mo

Parent Portal$0.00/mo

Scheduling & Calendar$0.00/mo

All prices in CAD and are excluding applicable sales tax. Custom packages available.

Pebble Portal

Less Paper Work, More Classroom Time.